Heritage Ranch Day-Trippers Club
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Meeting Minutes
MINUTES
of the General Meeting of the
Heritage Ranch Day Trippers Club
April 19, 2012
Attendees: Olena Boner
Carolyn Hollingsworth
Isabel Pumilia
Roger Bopp
Charla
Cain
Kevin Kernan
The
meeting was opened at 6:30 p.m. by Olena Boner, President.
The
Minutes of the Day Trippers Club Board meeting of March 20, 2012 were reviewed
and approved as written. The
President asked the Secretary to ask Dave to post all Minutes to the website.
The
Treasurer reported funds on hand through the April 25, 2012 Texas Rangers game
of $3128.34. The Treasurer waits to
deposit all checks until a trip is confirmed.
As of this date, registrations are as follows:
Swiss Avenue 17, Lyric Stage 22 and Kimbell Museum 29.
Registrations for all three trips are still being accepted.
The
President reported that the trip to Lone Star Park on June 30 is posted on the
website. The cost is $69.50.
The cost includes the bus, entrance to the Park and the buffet in Silks.
The bus will depart at 11:30 a.m. and return at approximately 7:00 p.m.
The
President announced that no entertainment would be presented at this meeting.
She was pleased with the turnout and invited the attendees to voice their
ideas and suggestions.
The
Secretary announced that she would prepare an article for the Ranch Reporter to
be submitted by April 20, 2012. Carolyn
suggested that a list of planned trips be advertised in the Reporter.
Isabel said she would check with Eric and/or Maria Parker.
Olena
announced that the Club will use Lone Star Bus company instead of Road Runner
for awhile. The Club may even try
Cardinal which was used for the Dallas tour.
Kevin
Kernan reported that the Wranglers’ games are running about half full.
The Wranglers are at 5 and 2. There
is no official Day Trippers evening planned, but if you are a resident of
Heritage Ranch and mention Kevin’s name, tickets are $19.
Games start at 7:05 p.m. on Saturday nights at the Allen Event Center.
The next games are May 5, 19, 26 and June 16.
The playoffs follow the June 16 game.
Signed Terrell Owens jerseys are available for $50.00.
Olena
reported on the April 25 Rangers v. Yankees game.
Thirty-three tickets were purchased.
Joe Sullivan will be taking a group photo that day before the bus
departs. Olena will send an email
asking all attendees to be at the Club by 4:45 p.m.
Olena reported that there are usually 12,000 seats for sale, but that has
been reduced by 1,000 seats this year.
Isabel
reported that she and Charla made a trip to see Swiss Avenue, the surrounding
area and the local restaurants. She
reported that the trip would require a lot of walking.
An email will be sent to the attendees prior to the trip with details of
the tour and restaurants. A sack
lunch can be taken. A map of the
area will be presented to all the attendees.
As of this date, 17 residents have registered for the trip.
Deadline for tickets is May 7.
Carolyn
reported on the trip to the Lyric Stage in Irving to see “Oklahoma”.
The Lyric Stage has a live orchestra.
The Club holds excellent seats in rows C, D and E.
Currently there are 22 residents registered for the trip.
The performance starts at 8:00 p.m., and the bus should return to
Heritage Ranch by 11:00 p.m. Sandy
Gelfand suggested the group have dinner before the show.
Olena reported that the Board would consider dinner and the arrangements
required.
Olena
reported that Phyllis Allen is organizing the trip on May 30 to the Kimbell
Museum in Ft. Worth to see “The Age of Impressionism”.
The trip cost is $28 which includes an audio guide.
Lunch is at the Museum but not included in the price of the trip.
Fifty tickets have been reserved. As
of this date, 29 residents have made reservations.
Details
of the trip to Lone Star Park were reviewed again.
The trip cost of $69.50 includes bus, entrance, buffet, tax and
gratuities. Fifty seats have been
reserved.
Roger
reported that at the Fishing for Fun meeting on April 18, 13 residents said they
were interested in going to the Texas Freshwater Fisheries Center in Athens.
The date of September 19 was confirmed.
Roger reported that the Club is eligible for a discount on admission.
With an admission of $3.50, the approximate cost of the trip would be
$25-$28. Roger and Olena discussed
restaurant options in the area.
Charla
reported on the Chihuly Exhibit at the Dallas Arboretum.
The Exhibit runs from May 5-November 5.
There are approximately 24 contemporary glass sculptures on exhibit.
The Exhibit is open at night on Tuesday, Wednesday and Thursday.
A guided tour is offered on Wednesday evenings.
Hours for the evening Exhibit are 6-8:00 p.m. and 8-10:00 p.m.
The Heritage Ranch Garden Club is planning to go to the Exhibit on
October 10 in the day time so that they can see the flowers too.
Day Trippers are planning to see the Exhibit in the evening.
Charla reported that various admission/food options are available.
Olena said she would check with a friend who is a volunteer at the
Arboretum to get suggestions for the best time of day to attend the lighted
Exhibit.
Olena
reminded the meeting attendees that Board meetings are open.
The next Board meeting is on May 15 at 4:30 p.m. in the Arts and Crafts
Room. Input from the attendees is
appreciated.
Olena
reported that discussion/changes of the By-laws will be postponed until May at
which time a new Release will be discussed.
A
trip to the State Fair of Texas is planned for October 4.
Senior admission is free on Thursdays.
The trip will be in the evening to see the lights and parade.
A
trip to Canton in November is being considered.
Charla
reported that the Bath House Cultural Center’s One Thirty Productions presents
plays on Sundays at 1:30 p.m. The
Theatre has 120 seats. The December
production is called “A Holiday Memory” by Truman Capote and is based on his
childhood in Alabama. Tickets
are $10.00 for the matinee. Charla
suggested dates of December 12 or 14 and encouraged the Board to act quickly in
reserving tickets. The date of
Wednesday, December 12, was agreed on, and Charla will reserve 50 tickets. Olena
told some history of the Bath House. It
was built during WWII by the CCC and was a German encampment.
The Board will discuss the option of lunch prior to the performance.
Possible
trips for 2013 were discussed. (See
attached list.) Olena reported that
a tip for the driver is always included in the price of the trip and handled by
the organizer.
Gary
Purdy suggested trips to non-profit organizations that are looking for
volunteers. He stated that residents
may be looking for volunteer opportunities.
Olena stated that the residents want entertainment on the Day Trippers
Club trips. Sandy Gelfand reported
that Dave & Buster’s in Stonebriar Center has a dinner theatre, and the
trip would not require a bus. Olena
stated that the Club tries to make each trip cost effective.
The Board is not in favor of paying in advance for theatre tickets that
are expensive. Olena asked that Dave
put a note on the website that scooters and wheelchairs can be accommodated on
the larger buses.
Olena
complimented the audience on a great meeting and invited the attendees to become
planners for the Club.
The
next meeting of the Board of Heritage Ranch Day Trippers Club will be on May 15,
2012 at 4:30 p.m. in the Elm Arts and Crafts room.
The
meeting was adjourned at 7:50 p.m.
Respectfully
submitted,
Isabel
Pumilia
Secretary
Attachment
MINUTES
of the General Meeting of the Heritage Ranch Day Trippers Club
January 24, 2012
Attendees: Olena Boner
Carolyn Hollingsworth
Ron Scaggs
Roger Bopp
Dave Allen
Phyllis Allen
Isabel Pumilia
The meeting was opened at 4:30 p.m. by Olena Boner, President.
The President introduced the present Board and Kevin Kernan. Dave Allen was recognized as a former Board member.
The Secretary introduced the candidates for the offices of President and Treasurer. She asked for nominations from the floor. There being none, a voice election for the offices of President and Treasurer was conducted. Olena Boner was unanimously elected President and Carolyn Hollingsworth was unanimously elected Treasurer of the Day Trippers Club.
The Treasurer reported the balance to date of $3111.11 She stated that annual dues would be waived for existing members. A total of 342 residents attended 9 activities in 2011.
The President gave a brief explanation of the objectives of the Day Trippers Club. The HR Day Trippers Club was formed because previously there had been an activities director, but her leaving left a void in organized activities. This is the 5th year of the existence of the Day Trippers Club. The objective is to plan quality, cost effective and convenient day trips to places within the Metroplex area. There is a 100 mi. radius and 2 hour limit to the length of the trips planned. The Board looks for ways to get a better deal than if a resident travelled on his own. The Board is always looking for new ideas and suggestions.
With the help of a PowerPoint presentation, the President reviewed the 2011 trips highlighting: the Dallas tour, Rangers opening day game, Scarborough Fare, second Rangers Game, Theatre Three, Cowboy Stadium, Granbury Opera House, State Fair and Grapevine Opry.
Sandy Gelfand asked if the Board was planning a tour of Ft. Worth. Olena said a Dallas tour was planned for 2012 and a Ft. Worth tour in 2013.
With the help of a PowerPoint presentation, the Treasurer highlighted the proposed 2012 trips. The first event—Allen Americans hockey game and pre-game party—is already sold out. The Treasurer announced the Wranglers game, Dallas tour, Rangers game, Swiss Avenue tour, Lyric Theatre, Lone Star Park, Ft. Worth Mint/American Airlines Training Center, Athens Fresh Water Fishery, State Fair, Arboretum and Canton. The December event is yet to be planned.
Peggy Wade asked if residents would be on the bus most of the time for the Dallas Tour. Olena responded that there would be a few opportunities to get off the bus, but the tour is mostly on the bus. Lunch is planned at Baker’s Rib.
Olena pointed out that there was a list for trip suggestions displayed with the signup sheets.
Janet Morgan asked if there were any restrictions on the number of activities planned in a month. Olena responded that there was no restriction.
The President discussed opening day of the Rangers game in 2011 and said that it was a nightmare. Peg Wade said the seats were terrible. Olena said that some people were able to move to better seats. Olena reported that her request for tickets to the opening game on April 6, 2012 was not going well. The seats would not be good. Olena reported that the Club has 33 tickets for the Rangers v. Yankees game which would have better seats. Reservations for the Rangers v. Yankees game on April 25 must be accompanied by a check. Tickets would be $51 each ($31 for the actual ticket and $20 for the bus).
Kevin Kernan reported on the Wranglers’ kick off meeting. He reported that a Heritage Ranch Fan Club was being formed. He showed a floor plan of the Allen Event Center and reported that a discount was being extended to HR residents and their families. The Wranglers will be playing their home games at the Allen Event Center. Terrell Owens will be playing only home games. All Wranglers home games will be on Saturday at 7:00 p.m. The tickets for the February 25 game are $19 each—with the Day Trippers Club paying the tax and any additional fees. Transportation is not included. Kevin explained that indoor football is a more offensive, scaled-down style of play. Kevin announced that a buffet at the clubhouse is planned for the evening of the game from 5-6:00 p.m. The cost is $16.00 per person. Residents are asked to let Carolyn know if they would like to have the buffet when they submit their checks. Olena reminded everyone that a Release Form is needed for all residents and their families.
Ron Scaggs was introduced as the coordinator of transportation. He reported that there were some difficulties with Road Runners’ buses in 2011. The average cost for a bus per person per trip is $18-$20. Cost is reduced when the number of attendees increases; e.g., a combined trip to the Arboretum with the Garden Club may require two buses bringing the cost to about $13 per person. Each trip has a coordinator/sponsor. Special needs equipment can be made available on the bus if the coordinator is told in advance of the trip. A Lone Star bus was used for the December trip to Grapevine and was very enjoyable. Ron reported that Road Runner has some new buses.
Dave was introduced as the webmaster and reported that all upcoming trips are detailed on the website. There is also a section on the website listing the officers of the Day Trippers Club and a Release Form. Olena mentioned that there were extra copies of the Release Form in the Day Trippers slot in the Arts & Crafts Room. Dave gave the web address and suggested that the attendees check the website from time to time.
The Secretary gave the dates of the general meetings for 2012 and invited the members to attend the open Board meetings on the third Tuesday of each month at 4:30 p.m. in the Elm Arts & Crafts Room.
The President opened the meeting to discussion. Janet Morgan asked if there were any opportunities to do overnight trips. Ron Scaggs reported that it would be more complex; i.e., lodging, transportation expense, etc., to do an overnight trip. Olena suggested Patti Tours for longer trips. Overnight trips would require a guarantee of number and also would be a liability to the Club.
Phyllis reported that the Club started the year with $1600 and has boosted the treasury by being more conservative and cautious in planning trips. Theatre tickets were not purchased in advance.
Sandy Gelfand asked where the increase in treasury funds came from. Carolyn reported that there were several new members who paid membership dues. Invitations to join Day Trippers are extended to all new residents published in the Ranch Reporter. A profit is made if more attendees sign up for a trip than was estimated. Olena reported that the Club tries to keep all trips to a minimum cost of $50 per person.
Charlie Gelfand asked if a trip could be planned to some of the museums in Ft. Worth. Phyllis said that the Club was considering that. Ron Scaggs said that exhibits at museums need to have a big draw to attract residents.
Jean Howard suggested a trip to the Greek Festival in September. Phyllis said that the previous trip to the Greek Festival was successful, and the Board would consider another trip.
The President reported that Roger Bopp was coordinating a trip to the Athens Fishery. Roger said he was talking to Bob Canton about a dual trip with the Heritage Ranch Fishing Club.
Jean Howard said she liked going to Lone Star Park on the bus with a group. Phyllis reported that a trip is being planned to Lone Star.
Olena said that the Board would be looking at performances at the Eisemann.
The President conducted a drawing for two set of tickets to the April 6 Rangers’ opening day game. Jean Howard and Carol Weedon were the winners.
The next general meeting of the Heritage Ranch Day Trippers Club will be on April 19, 2012 at 4:30 p.m. in the Elm Arts and Crafts room.
The meeting was adjourned at 5:20 p.m.
Respectfully submitted,
Isabel Pumilia
Secretary